Help Procedure

How to Remove a Mailing List in Sympa

Here are steps for how to remove a mailing list:

1. Log into vancouvercommunity.net/lists
2. Click on “Your Subscriptions”
3. Click on the on the “Admin” button next to your list’s name.

**Notes: In case you cannot find your mailing list but you know its name, you can try to type this in the URL: http://vancouvercommunity.net/lists/info/your-mailing-list-name

For example: My mailing list is test-list@vancouvercommunity.net, I would type in the URL: http://vancouvercommunity.net/lists/info/test-list

4. Click on “Remove List” near the top right of the screen
5. Click on “Ok” when prompted

Help Mailing List Procedure

How to Create a Mailing List in Sympa

1. Go to vancouvercommunity.net/lists
2. Click on Login. Click on Send me a password.
3. Enter your VCN email address and click “Send me my password”.
4. Check your email for you initial password and enter it with you email address to login
5. Click “Create list” at the top. Fill it in and click on “Submit”.
6. When we received your request from Sympa, we will validate your list.
7. In the meantime, you can configure your list.

Help Mailing List Procedure

Inviting Someone to Join Your List

Send an email to sympa@vancouvercommunity.net with the following text in the body of your message:

INVITE (list-name) (email address of the invitee)

Repeat the line as many times as you like with different addresses in the same email

You can configure your invite in the customizing menu, but the standard will be something like:

Hi,
You are invited to join a mailing list for Community Network projects across Canada. To subscribe just reply to this message or click here:

sympa@vancouvercommunity.net

If you don’t want to subscribe just ignore this message

 

Help Mailing List Procedure

Adding or Editing Sympa Owner/Moderators

1. Go to vancouvercommunity.net/lists
2. Click on Login. Enter your email address and password.
3. Click on “Your subscriptions”, then click on the “Admin” button for the list that you wish to make the changes to.
4. Click “List Admin” then “Edit list config”.
5. Click “List definition”.
6. Go to the bottom of Owner section and insert new Owner data in the blank field.
7. Go to the bottom of Moderator section and insert new Moderator data in the blank field.
8. Click “Update” on the bottom.

Help Mailing List Procedure

Email Commands

The following email commands are available only for list owners or list moderators. Curently (9/03), email commands are not available for mailing lists with their own domain names:

ADD user@host First Last

* To add a user to a list

DEL user@host

* To delete a user from a list

STATS

* To consult the statistics for

EXPire

* To begin an expiration process for subscribers who have not confirmed their subscription for x days. The subscribers have x days to confirm

EXPireINDex

* Displays the current expiration process state for

EXPireDEL

* To de-activate the expiration process for

REMIND

* Send a reminder message to each subscriber (this is a way to inform anyone what is his real subscribing email).

DISTribute

* Moderation: to validate a message

REJect

* Moderation: to reject a message

MODINDEX

* Moderation: to consult the message list to moderate

Help Mailing List Procedure

Configuring Your List in Sympa

Here some common things you can do you configure the Sympa mailing list.

Changing the list’s info or description.

1. Log into vancouvercommunity.net/lists
2. Click on “Your Subscriptions”
3. Click on the on the “Admin” button next to your list’s name.
4. Click on “Subscribers”
5. Add your own email address right now – it will help you find the list later!
6. Click on “Customizing” from the list admin panel.
7. Select “list description” from the drop down and click the “Edit” button.
8. Edit the information and click on “Save”.

Help Mailing List Procedure

Customizing Messages in Sympa

How to customized the invite, subscription or welcome, unsubscription, header footer, list description, list homepage, invitation, reminder, or subscriber removal message

1. Login to Sympa
2. then click on “List Admin”.
3. Click on “Customizing” from the list admin panel
4. select message you want to customize from the drop down list and click the “edit” button.
5. In the textbox, type in or edit the message, then click the “Save” button at the bottom.

NOTE: some message will contain Sympa variables, ie [LIST->INFO]. Do not modify these unless you know what they do. It is recommended that you add your text around the variables.

To customized another message, repeat steps 2-5.

Help Mailing List Procedure

Changing Your Password in Sympa

1. Login to Sympa at vancouvercommunity.net/lists See Logging into Sympa for more info.
2. Click on “Preferences”
3. Under “Changing your password”, enter your new password into the 2 text fields labelled “New password :” and “Re-enter your new password :”.
4. Click the “Submit” button below.

Your password change is successful if you see this message at the top “setpasswd : action succeeded”

Help Mailing List Procedure

How to Log into Sympa

You need to have a Login from Sympa already to login. See Getting a Login in Sympa (Above) for more info.

1. Go to vancouvercommunity.net/lists
2. Click on “Login”
3. In the popup window, type in your email address and your password. If you don’t remember you password, click the “Send me a password” button below and Sympa will send you your password.
4. Click the “Login” button.

If the homepage of Sympa doesn’t reload, click the “Reload” or “Refresh” button of your browser.
If you get the message “Sympa could not set a cookie for login. Your should setup your navigator to accept cookies” or you do not get logged in, make sure your browser is setup to accept cookies.
In Netscape:

1. Click on “Edit”, then click “Preferences”
2. In the “Category” window, double click on “Advanced”
3. In the Cookies section, make sure “Accept all cookies” 4. Click OK 5. Login to Sympa again.

Help Mailing List Procedure

Getting A Login in Sympa

1. Go to vancouvercommunity.net/lists
2. Click on “Login”
3. In the popup window, click the “Send me a password” button
4. Enter your email and click the “Send me my password” button.

You will be sent an initial password to login into Sympa. Once you have logged in you can change your password. See ChangingYourPasswordInSympa and LoggingIntoSympa for more info.

Changing how you recieve messages in sympa(need link)

Email commands(need link)

How to Log into Sympa

You need to have a Login from Sympa already to login. See Getting a Login in Sympa (Above) for more info.

1. Go to vancouvercommunity.net/lists
2. Click on “Login”
3. In the popup window, type in your email address and your password. If you don’t remember you password, click the “Send me a password” button below and Sympa will send you your password.
4. Click the “Login” button.

If the homepage of Sympa doesn’t reload, click the “Reload” or “Refresh” button of your browser.
If you get the message “Sympa could not set a cookie for login. Your should setup your navigator to accept cookies” or you do not get logged in, make sure your browser is setup to accept cookies.
In Netscape:

1. Click on “Edit”, then click “Preferences”
2. In the “Category” window, double click on “Advanced”
3. In the Cookies section, make sure “Accept all cookies” 4. Click OK 5. Login to Sympa again.