Vancouver CommunityNet Board Minutes of Emergency Board Meeting March 4, 1997 Board Present: Penny Goldsmith, Larry Kuehn, Margaret Coates, Greg Sturk, Jack Vickery, Katharine Shipley, Lily Fu, Neil K. Guy, Ryan Hung Others Present: Steven Chan, Brian Campbell, Jason Currell, Peter Royce, Ian Pringle The meeting was called to order at 6:30. 1. Agenda. M/S/C. That the agenda be adopted. 2. Financial report. Margaret Coates reported that the current balance in accounts is $2830. This is based on a review of all current accounts and funds that have come in through today. The monthly phone bill is about $3800. Monthly income has been $3000 to $4000 from memberships and donations. 3. There was a round-robin of views on how to deal with the immediate financial crisis. M/S/C That the VCN operate on a two-month budget that tracks our expenses based on: 1) full capacity phone lines for two months based on present and anticipated income being $8000, with a weekly review; and 2) office expenses including: rent, miscellaneous office expenses up to $850; That based on income generated in each ensuing month that a decision be made to keep or reduce phone lines and office expenses to meet income; That the decisions on maintaining phone lines be made after investigation of any close-down costs for telephone lines. It was agreed that Margaret Coates and Lily Fu will conduct the weekly review. M/S/C That the VCN board set up a sub-committee to: 1) Send the brief, as revised, and a letter to government and interested parties; 2) set up meetings to lobby government; 3) that based on negative support for the proposal that we initiate a public campaign. Sub-committee volunteers: Penny Goldsmith, Margaret Coates, Katharine Shipley, Brian Campbell. M/S/C The the VCN board set up a public online forum on VCN to present and discuss our situation letting them know proposed strategies and consequences if we don't get support and get their feedback. Sub-committee volunteers: Ryan Hung, Jason Currell, Jack Vickery. M/S/C That the VCN board set up a sub-committee to immediately set up an access process based on membership support, but which does not preclude some free access, consistent with maintaining charitable status. Sub-committee volunteers: Peter Royce, Penny Goldsmith, Katharine Shipley, Jason Currell, Neil K. Guy, Margaret Coates. M/S/C That the VCN call a public meeting to discuss public access, the role of the CommunityNet in providing that access, and the support needed to maintain the CommunityNet. Sub-committee: Larry Kuehn, Penny Goldsmith, Ian Pringle. M/S/C That the fundraising committee explore an online 50-50 draw ASAP. The meeting adjourned at 8:55.