VANCOUVER COMMUNITY NETWORK ASSOCIATION
Minutes of Board Meeting
July 23, 1996

Present:  Margaret Coates (Chair), Andrey Fedoroff (acting Secretary), 
Penny Goldsmith, Greg Sturk, Neil K. Guy, Vic Vaivads

Absent:  Lorne Gray, Larry Kuehn, Stephanie Fletcher.

1. Meeting was called to order at 7:15p.m.

2. M/S/C.  The agenda was adopted as printed with minor spelling changes.

3. M/S/C Minutes of June 18, 1996 approved.

4. Business arising from minutes:

     A) B.C. Community Networks Representative:
M/S/C - Neil Guy to share position of representative to B.C. Community Networks.

     B) Summer Student Report:

- Brief report filed summarizing work being undertaken for VCN by summer students Makiko and Chi.  Board
to send its complements to all staff for all their efforts and excellent work.

     C) Board Complement:

M/S/C - acceptance of resignation of Stephanie Fletcher from Board of Directors.

- report of Board Nomination Committee (Andrey and Lorne) and submition of nominees to be considered for
appointment.

M/S/C - acceptance of and appointment of new board members including:
- James Fenske
- Ann Travers
- Robert Slade

     D) Conference:
- Neil to attend Edmonton conference in place of Penny.

M/S/C - Neil to be given $500 advance to cover airfair and per diem costs for attending 3 day conference. 
Reciepts and unspent portion of advance to be returned to Treasurer upon return.

     E) Casino:
- Casino held last Friday was very successful and raised approximately $10,000.  These funds will be received
by VCN by August 15.

- Casino application form has been requested and will be resubmitted as soon as possible to attempt to secure
another casino night for VCN.

     F) HRDC Update
- Report to HRDC regarding grant to VCN has been completed and submitted by Margaret.

- A thank you letter was sent to Regional Director of HRDC.

5. Finance Report.
- Updated financial projections were presented by Andrey.  Problem still exists of insufficient revenues from
memberships and donations compared with monthly expenses.

- Margaret to work with bookeeping service to correct a number of incorrectly posted expenses.

6. New Business:

     A) AGM
- date for AGM should be postponed until October to allow time for completion of year end financial
statements.

M/S/C - Date for next VCN Annual General Meeting set for October 9 from 6:00 - 9:00p.m. at 411 Dunsmuir
Street.

- notice for members to be given 3 weeks in advance.  Jason to send out notice by e-mail to all members. 
Notice also to be sent to all users to encourgage new memberships.

     B) Nominations:
- Margaret prepared to stay on as Past President board position next year.  Will not seek re-election as
President.

- Margaret and Penny appointed to nomination committee to prepare slate of nominees to be submitted to
membership vote at AGM.

     C) Membership Update
- Andrey suggested that it should be considered by the Board to renew applications of all members and users
of the VCN on an annual basis to ensure contact names and numbers are current and accurate and as a means
of relaying the importance of donations and membership renewal fees.  
This policy would also allow for changes to applications regulations and provisions on a yearly basis. 
Applications would be renewed one year from each account sign up date.  All accounts not renewed within
a reasonable time frame and with reasonable notice would be discontinued.

     D) Charitable Tax Status:
- Penny to contact legal adviser regarding charitable tax status conflicts (if any) with current VCN constitution.

- changes to Constitution should be submitted and approved by Board by August 20 meeting.

     E) President's Leave (signing authority)
- Neil to meet with VanCity to arrange signing authority for VCN cheques as previously authorized by Board. 
Margaret to be away on Holidays until early August.

7. Reports

8. Other Business
- none

9. Adjournment/Next Meeting

- Next Board meeting date: August 20, 1996.

     - Meeting adjourned at 9:15p.m.