Vancouver Community Network Board Meeting Minutes - June 25, 2001 Minutes of the Regular Meeting of the Vancouver Community Network, Board of Directors, held on Monday, June 25, 2001 at 6:30 P.M. in the Boardroom, 411 Dunsmuir Street, Vancouver, BC. Present: Alison Curtis, Jim Sayre, Sujay Nazareth, Veronica Aimone, Michael Gurstein, Jason Currell, Greg Sturk, Mary Hammond. Staff: Peter Royce, Steven Chan Guest: Craig McLachlan Absent: Amali De Silva, Sharlene Smith, Jonn Olldym, Lyle Gardiner, Alexandra Samuel Chair: Alison Curtis Secretary: Sujay Nazareth 1. Adoption of the Agenda with some additions (M/S/C) Lyle Gardiner has tendered his resignation from the VCN Board with immediate effect due to a move from BC. 2. Acceptance of the minutes of the May 2001 minutes (M/S/C) 3. Am Johal has started working on the CLN Project. Don Johnson has been hired as the Technical Help-desk Assistant under the Summer Career Placements program. A posting for an Administrative position will be posted soon. The Finance Committee has been focusing on connecting VCN's budget to its financial statements. VCN has purchased a cell phone to be used for office staff when out of the office. An existing Phone line will be cancelled as well. VCN now has a merchant VISA account, MasterCard is still in progress. Year 2 of the Volnet project is now complete. Year 3 has been approved in partnership with the BC Museums Association for another 75 groups each. A few CAP sites are up and running. And a few more are to be installed shortly. An official opening will be in the Fall. Am Johal is building a relationship with a new Humanities 101 Storefront in the Downtown Eastside. VCN will be setting up a computer lab consisting of 30 486 computers with an application server. A Focus group is being held on July 10th for Langara Students. There are long delays in Gaming Applications and VCN has yet to have a response to its application. VCN Memberships are very low currently. Peter is investigating the reasons behind the slow down. 4. Due to Amali's physical absence at the board meeting a written report was presented to the board. It was noted that VCN has sufficient funds to cover operating expenses for some months. It has been advised that no significant Capital expenditures should be incurred. The budget is still in the works. For the next board meeting Peter will have a budget for the new year prepared along the lines of VCN's past budgets. It was suggest that VCN move towards a direct deposit system for VCN's staff. Motion to Approve Staff Payroll Direct Deposit (M/S/C) 5. The Governance Committee handed in their Terms of reference with regards to their position within VCN. Motion to Approve the Governance Committee Terms of Reference (M/S/C) a flow chart was distributed showing the board and committee and their relationship on the running of VCN. Handouts of the Terms of Reference Template were given to the chairs of other committees and are requested back by July 9th 2001. 6. A draft security policy was presented to the board. Motion to Accept Draft Security Policy (M/S/C) 7. Motion to Accept Craig McLachlan as new Board Member (M/S/C) 8. Next Board Meeting will be July 30,2001 Meeting Adjourned at 8:35 PM.