Vancouver Community Network Board Meeting Minutes - May 30, 2000 Minutes of the Regular Meeting of the Vancouver Community Network, Board of Directors, held on Tuesday, May 30, 2000 at 6:30 P.M. in the Boardroom, 411 Dunsmuir Street, Vancouver, BC. Present: Greg Sturk, Sujay Nazareth, Jonn Olldym, Suzanne Klinga, Alison Curtis, Richard Songhurst, Tom Hanson Staff: Jason Currell, Carolyn Nantais, Peter Royce Absent: Penny Goldsmith, Richard Smith, Sadia Ramirez, Steve Forrest, Chair: Alison Curtis Secretary: Sujay Nazareth 1. Adoption of the Agenda (M/S/C) 2. Acceptance of the minutes of the March 2000 and April 2000 minutes with changes (M/S/C) 3. Jason has decided to take up another job offer. His official last day with the VCN will be on the 23rd of June. He will continue to be around in a volunteer capacity after this date. Jason has done some cleaning up of the VCN system. He has written some documentation to make the transition to a new Systems Administrator easier. Web-Mail is now up and running. A new Ultra-5 has arrived. It will be used as a back-up server. Ascend 4004 is on order. It will be used to implement a back-up plan. A committee will be assembled to find a suitable replacement for Jason. Peter is back at work. 4. The new Bookkeeper is doing a very good job with the books. At the end of April $151,000 was in the bank. Since the beginning of the fiscal year VCN has received $295,000 in revenue with a surplus of $41,764.00 . Work is still going on to make the statements easier to read and understand. Motion to look into getting some Board of Directors Insurance (M/S/C) Motion that the treasurer's report be accepted (M/S/C) It was noted that there are various forms of the VCN's name being used. The official name of the organization is " The Vancouver Community Network" while the service we offer may be referred to as "The Vancouver Community Net" 5. We're still persevering the smart communities project. Nothing concrete has come up as yet. The Langara Student Union will be meeting with Peter shortly. 6. There are a few questionable links on the VCN website. We are looking to setup a set of policies on what links are acceptable to be on the VCN site. Also looking into setting up a database of all the links on the website. Will be looking into what other Community Networks policies are on links from their websites. Greg and Peter will report back to the board on this issue, with some suggestions. 7. John Kerr was elected to the BCCNA Board. VCN was talked about, and was said to be one of the bigger Community Nets mainly because of the number of phone lines we have. The Conference in Seattle was very good. There were workshops from9-5. There was a very big Community Net presence. 8. Looking at organizing a strategic Planning session for the VCN Board. 9. Motion to accept Void Cheques, with printed account information, and also let people bring in friend's ID cards for the validation of PPP accounts. These are in addition to coming in personally to apply for one. (M/S/C) 10. There will be a volunteer party on June 2nd at Penny's place at 5:30pm. 11. Alison is to look into Privacy online issues and will report back to the next meeting. The meeting was adjourned at 8:30PM