VANCOUVER REGIONAL FREENET ASSOCIATION BOARD OF DIRECTORS MINUTES OF MEETINGS July 5, 1994 Vancouver Public Library Present: Brian Campbell, Tom Hansen, Margaret Coates, Steven Chan, Guy Thomas Vic Vaivads, Eric Yung, Phil Lyons, Boodie Arnott, Jacqueline Van Dyk Absent: Ann Doyle, Susan Pendakur, Sharon Zaluski Guest: Audrey Dixon, Eric Teachman 1.0 Agenda * Agenda was accepted with the following additions: - AGM - UNIXG <> FreeNet - disclaimer Motion: (Phil/Vic) To accept the agenda with the above additions. PASSED. 3.0 Minutes of June 21: Motion: (Vic/Margaret) Accept the minutes of June 21, 1994. PASSED. * discussion at this point. Brian makes the announcement that we received $50,000 from Vancouver Foundation - $25,000 for staffing, $25,000 in the following categories: $4,500 for equal access, $10,000 for phones, $5,000 for office space and $5,000 for training. Motion: (Phil/Guy) That Margaret, Tom and Brian be authorized to meet the Vancouver Foundation and discuss allocation of funds. PASSED. Motion: (Phil/Guy) That Margaret, Tom and Brian be given the task of job descriptions and a budget for the money. PASSED. 3.0 Policy Issues: 3.1 BC Freenet: Brian * BC Freenet to consist of 1 representative of each organizing committee. * $100 membership fee per organization - see posted BC FreeNet minutes 3.2 VRFA Logo Use: Brian * do we care if other FreeNets use our logo? * Guy: if we haven't registered it, we have no legal reason to care. * general discussion - most members didn't care. 3.3 Operating Agreement: Brian * Phil: some guidelines for the designated "FreeNet administrators" * UBC fee structure is $75/hour. * Suggest that the FreeNet administrators be given a $500 approval limit for emergencies. * wording changes in agreement "... [VRFA] designated Freenet administors" Motion: (Phil/Vic) That the changes in the Operating Agreement with UBC, including the Freenet administrators' $500 approval limit be accepted. PASSED. 3.4 Modems: Vic * connection problems due to greater than 2400 baud connections - confuses the PC Logic modems * Vic's USR Sportster has been hooked in for some diagnostics. * Options: 1) lock high speed connects or low speed connects 2) 5 USR modems to be bought and add PC Logic modems to fill bank 3) an intelligent modem bank to be bough ($25,000) * HD: we originally budgeted and gave the Sys-Design committee an "ok" for $2,000 - that's a little low and $2,500 to $3,000 is more realistic * Tom: after committments, we have $5,000 uncommitted. Motion: (Vic/Tom) That 5 USR modems be bought. PASSED. * Phone lines: we are liable for phone lines from UBC as of April 1st, 1994. 3.5 Opening Date: Brian * we did not "open" on June 28th - Brian, Tom and Margaret decided this. * Vic: the guest account was opened for use on Sunday (July 3rd). * Phil: table officers need to be required to return to board for resolutions. * Vic: most problems right now are with alphanumeric passwords. * more info flow needed to the Board. Motion: (Phil/Margaret) That table officers be authorized for short-termed decisions, modifying Board decisions in case of emergency, and that these matters come back to the Board and info is passed on in as timely a manner as possible. PASSED. 3.6 AGM * Brian proposes AGM on Sep 13th (Tuesday) and Official Opening on 16th. * Eric: Board members want the "glory" with the Official Opening... Motion: (Phil/Eric) That we hold the AGM on September 13th and the Official Opening on September 9th. 3.7 UNIXG<>FreeNet: Vic * UBC management is concerned about freenet to unixg access via telnet. * brought to Board due to pressure from UBC. Motion: (Vic/Phil) That VRFA accepts the possibility of UBC protecting its system from what it deems as unauthorized access. PASSED. 3.8 Disclaimer: * Brian: we need donor screens and requests for memberships * disclaimer - on guest logins Motion: (Vic/Guy) That pending legal opinion, that the legal disclaimer Vic proposed be accepted. PASSED. 4.0 Treasurer's Report: Tom * We have $24,000 in the bank - surplus of $2,800 after operating costs * we are averaging $400/week in memberships * budget is not yet done... next meeting * VanCity needs to be recognized. Motion: (Tom/Vic) That we accept the Treasurer's report. PASSED. 5.0 Membership Report: Susan absent * 27 new members for a total of 467. * 42 new accounts for a total of 336. * Eric Teachman: state of the office: - We have 2 XTs in the office - for membership/accounts and info loading - need 286 or higher? - next week - computer's online - equipment acquisition group to get printer * office phone number is 291-5229 - building hours to be posted. * voicmail needs to be setup * 665-3944 to be used for general queries - memberships * account validation questions should be addressed to Vic. Motion: (Guy/Boodie) That we accept the Membership report. PASSED Motion: (Tom/Eric) That Eric Teachman be added to the Board mailing list. PASSED. 6.0 Endorsement Report: Phil * 1 new endorsement for a total of 94. Motion: (Phil/Guy) That we accept the Endorsement report. PASSED. 7.0 Training/Documentation report: Ann absent 8.0 Library Liaison: * nothing from Jacqueline, Sharon is absent 9.0 Committee Reports: 9.1 HW/SW: Vic * 2 new people for the system administrators group (5 non-UBC, 2 UBC people) Motion: (Vic/Margaret) That the non-UBC sys-admin people (5) be designated as interim FreeNet administrators. PASSED. * Vic to spell out duties of all sys-admins. * $2,500 price quote for 2 GB HD. Motion: (Vic/Tom) That we authorize $3,000 to buy a 2GB HD pending Brian's investigations of a donation prior to July 11th. PASSED. * additional Hardware expenditures - a 2nd ethernet card, and backups (tapes). * space is a problem for UBC as well now and some action should be imminent. Motion: (Vic/Margaret) That the Hardware/Software report be accepted. PASSED. 9.2 System Design: Steven * volunteer group for DB development - BCAA (4 people) working on a project for a browsable DB. * 6 people for micro support group, 3 HW/3 SW - for membership records * 2 people for uploading information to FreeNet and updating gopher/WWW links * 13 (total) new volunteers placed. * need group to acquire equipment and storehouse. * events calendar coordinator need (3 people?) Motion: (Guy/Vic) That we accept the System Design report. PASSED. 9.3 Community Content: Guy * Guy has been away and will work with Margaret as table officer. * Eric needs to discuss About FreeNet stuff from Brian. Motion: (Guy/Boodie) To accept the Community Content report. PASSED. 9.4 Fundraising * received $2,500 fo $4,500 from Legal Services * Human Resources meeting on July 22nd. * Eric Teachman joined fundraising for phone lines. Motion: (Tom/Boodie) That we accept the Fundraising report. PASSED. 9.5 PR * Marion Goriak to join PR mailing list Motion to adjourn at 9:10pm.