Vancouver Community Network Board Meeting Minutes - October 01, 2001 Minutes of the Regular Meeting of the Vancouver Community Network, Board of Directors, held on Monday October 01, 2001 at 6:30 P.M. in the Boardroom, 411 Dunsmuir Street, Vancouver, BC. Present: Alison Curtis, Alexandra Samuel, Sujay Nazareth, Jonn Olldym, Sharlene Smith, Greg Sturk, Jason Currell, Jim Sayre Staff: Steven Chan, Peter Royce Absent: Veronica Aimone, Amali De Silva, Mary Hammond, Craig McLachlan Chair: Alison Curtis Secretary: Sujay Nazareth 1) Adoption of the Agenda, M/S/C. 2) Motion to approve Minutes of July 30, 2001, with one amendment, M/S/C. With regards to the User Agreement, All comments on the draft are to be directed to Jim by October 8,2001. 3) The Data Recovery process is in progress. It should be done in 2-3 weeks. Elzbieta Green has been hired to assist the implementation of the third round of Volnet. An Office Manager is yet to be hired, interviews have been completed. A contribution agreement for the third year of "604 Connect" has been signed and the first report has been submitted. Of 75 groups required, 10 have been already accepted and 15 applications are being processed. For CAP round 1, all sites are installed and working. For round 2, financials and location information has been submitted to Industry Canada to get a contribution agreement. Payments and a start date may be as soon as the end of October. Langara will be contacted soon to discuss and negotiate a renewal of their contract with VCN VCN received $33,000 for the last fiscal year from the Gaming Fund. Will reapply for this year as soon as audited financial statements are received. Memberships remain at $2,000 per month. VCN is involved in the United Community Services bid for $1 million VanCity funding to create a "Non-Profit Leadership Centre". Voting can be done at www.vancity.com till October 15,2001. Crisis Planning Communications are to come to Sharlene for review. A Web Page is to be put up for users to see a system status update. 4) Due to Amali's inability to be at the meeting, the Financial Report has been tabled to next month. 5) Sharlene is to edit the purpose of the Operations Committee for its Terms of Reference Chart. It was requested that everyone forward the names of Possible Board Members or specific fields of expertise that are needed on the Board to Sharlene, Alison or Mary As soon as possible. 6) Motion that VCN post a statement on our website with regards to the tragic events on September 11,2001 and link it to America's Defense of Freedom Statement. 7) Peter will be taking part on the Digital Divide task group to inform the Premier's Technology Council. 8) The AGM has been set for November 26, 2001. A board meeting will be held at 6PM, and the AGM starts at 7PM. A keynote speaker is yet to be chosen. Next meeting is to be October 29, 2001.