Vancouver Community Network Board Meeting Minutes - May 28,2001 Minutes of the Regular Meeting of the Vancouver Community Network, Board of Directors, held on Monday, May 28, 2001 at 6:30 P.M. in the Boardroom, 411 Dunsmuir Street, Vancouver, BC. Present: Alison Curtis, Jonn Olldym, Jim Sayre, Sharlene Smith, Sujay Nazareth Veronica Aimone, Michael Gurstein, Amali De Silva, Jason Currell Staff: Steven Chan, Peter Royce Absent: Greg Sturk, Lyle Gardiner, Mary Hammond, Alexandra Samuel Chair: Alison Curtis Secretary: Sujay Nazareth 1. Adoption of the Agenda, M/S/C 2. Acceptance of minutes of May 3, 2001, M/S/C 3. A review of VCN's office staff and system needs is ongoing. Credit Cards have been received and an application for VCN to get a Merchant Account has been submitted. The Office Phone system is also being reviewed to increase it's usefulness and decrease ongoing costs. Some CAP sites are already up and running with more to follow shortly. An official opening is planned for the fall. New CLN Coordinator to start work on June 5th. First steps will be to re-establish previous contacts and develop new ones. Had a meeting with Humanities 101 Storefront project, which will hopefully be a strong Downtown Eastside CLN Node. VCN's final report for year 2 of the VOLNET project serving 200 groups has been accepted. VCN is working with the BC Museum Association for a 9 month extension to the project so as to connect 100 more groups. The extension will run from June 1,2001 to February 28,2002. Michael, Steven and Peter met with the Smart Choices Project towards forming a two level relationship. We are looking to be involved as a partner and as a service provider. VCN is exploring a fall conference using the Internet in collaboration with the BC Government. The Gaming application was submitted in February. Langara will host a focus group with 12 students to see how VCN can be more responsive to the needs of LSU Students. Discussions are ongoing with the libraries for VCN user registration with the libraries. A group of SFU interdisciplinary students have put together a basic media kit for VCN. 4. Jonn and Ken to look into developing budget reporting features for the existing Accounting Package. Amali and Teresa to start working on a budget. Peter is to provide Teresa with all necessary project information so she can start working on the budget in accordance with the format given by Amali. Ruth to look into the existing capital asset inventory documentation and make necessary adjustments and changes. Credit Card Purchases were reviewed. No purchases had been made on the VCN card, some purchases were made via personal credit Cards. A budget will be prepared for next month. 5. Work is on rebuilding the main server is ongoing. VCN's agreement to host the Lotus application was the reason for part of the work on rebuilding the main server. Discussions on a partnership with the Burnaby and Vancouver Public Libraries on User Registration are ongoing. Various methods of implementing this are being looked at to make it easier to obtain a VCN account. The board was informed of the virus that has infected the VCN servers. It was agreed that a message should be sent out to all users advising them that it would be a good idea to change passwords. An Adhoc Committee has been formed consisting of Jim Sayre, Steven Chan, Michael Gurstein, Jason Currell and Peter Royce. They will report on a new Security Policy for VCN to the next Board Meeting. 6. Motion that VCN initiate an online, click to Agree User Agreement (M/S/C) There was discussion on the motion that VCN enable web-based e-mail accounts without requiring any form of ID. No decision was reached and further discussion was tabled for the next meeting. 7. The Strategic Planning Update has been tabled to the Next Meeting. Meeting was adjourned at 8:55PM