Vancouver Community Network
Board Meeting Minutes - February 26, 2001

Minutes of the Regular Meeting of the Vancouver Community Network, Board of Directors, held on Monday, February 26, 2001 at 6:30 P.M. in the Boardroom, 411 Dunsmuir Street, Vancouver, BC.

Present: Alison Curtis, Jonn Olldym, Jim Sayre, Sharlene Smith, Greg Sturk, Lyle Gardiner, Sujay Nazareth, Alexandra Samuel


Staff: Steven Chan, Peter Royce

Absent: Veronica Aimone, Jason Currell, Michael Gurstein, Mary Hammond, Richard Songhurst, 

Chair: Alison Curtis 	Secretary: Sujay Nazareth

Guests: Amali De Silva and Ruth Tsukishima (Candidates for Treasurer)

1. The 2 candidates for the treasurer position introduced themselves to the Board as well as provided information on their backgrounds.

2.  Adoption of the Agenda, M/S/C

3. Acceptance of minutes of Jan 29/01, M/S/C

4. a)	The financial statements dated January 31st have been printed up but are very hard to understand. The new treasurer and Peter will work on the statements to make appropriate presentation methods. The resumes for the CLN and CAP co-ordinators are in. The start date for the CLN project has been set for March 1st, 2001. There are over 200 applicants for the Volnet Project. The complete service package has not been deliverd, Volnet has approved an extension for 2 months with no additional funding, VCN is working towards an extension of another year and adding another 100 groups to the project. Round 1 for the 7 CAP Project sites has begun. A Coordinator will be hired for the project shortly. Peter is to attend the BCCNA conference in Vernon. Funding will be provided for Peter's attendance. Peter to look into obtaining subsidies for additional Board Members to attend the conference.

   b)	The previous system of reporting abuse of VCN accounts  has been to look at messages that come in to VCN from various accounts. An Abuse reportng mechanism has been set up. Abuses can now be sent to abuse@vcn.bc.ca . Warnings have been sent out. No abuse disconnections so far. Steven Chan pointed out that the list administrator need not be a technical staff member.

5. a) Personnel Committe has met to discuss various issues incluing any gaps in Steven Chan's job description. 

    b) The board has been asked to fill in a survey to assess our relationship with the organization as well as the staff. Sharlene will report back to the Board at the next meeting with the assessment as well as recommendations to the Board. The surveys have to be faxed back by March the 15th to Sharlene.

   c) VCN needs to work out a better definition of who we are willing to provide links on our website to. A meeting has been called of the Web Content & Design committee and then to report back to the board on this issue.

   d) Stockholm Challenge initiative has not been worked on so far. Since that the time frame is short it was decided not to pursue this.

6. a) With respect to the 2 candidates for the treasurer position it was decided that Amali be offered the treasurer position. The decision was reached after much deliberation and contemplation on who would be the best person for the job. 

    b) Alison and Jim will review the legal opinion on the Users agreement and they will draft a new updated version of the same and report back to the Board. The issue of the Abuse system shall be tabled till the next meeting so as to first review the new User's Agreement.

Meeting Adjourned @ 8:30